How to Send Fax Online for Small Business - Complete Guide

Professional business faxing in under 2 minutes - No account, no fax machine, completely free!

SendItFax provides small businesses with a fast, cost-effective way to send faxes online. This comprehensive guide shows business owners and staff exactly how to send business faxes from any device to USA and Canada.

Quick Start: Send Business Faxes in 5 Steps

Go to SendItFax.com - No registration or download required
Fill in sender information - Your name, business name, email, and phone number
Enter recipient details - Customer, vendor, or business partner name and fax number
Upload business documents - Invoices, orders, contracts (PDF, DOC, DOCX - up to 3 pages free)
Click "Send Free Fax Now" - Your business fax will be delivered within minutes!

Start Sending Business Faxes Now →

Why Small Businesses Choose SendItFax

SendItFax is trusted by small businesses, startups, and entrepreneurs across the United States and Canada. Unlike traditional fax machines that require expensive equipment, dedicated phone lines, and maintenance, SendItFax operates entirely through your web browser - making it accessible, affordable, and incredibly convenient for small business operations.

Key Benefits for Small Businesses

✓ Cost-Effective

Send up to 5 faxes per day (3 pages each) completely free. No equipment costs, no phone line fees, no maintenance.

✓ No Registration Required

Start sending immediately without account creation, passwords, or email verification. Perfect for busy business owners.

✓ Professional Appearance

Professional cover pages and reliable delivery make your business communications look professional.

✓ Fast Delivery

Most business faxes are delivered within 5-15 minutes with email confirmation. Priority option available for urgent documents.

✓ Works on Any Device

Send from office computers, laptops, smartphones, or tablets. Access from office, home, or on-the-go.

✓ Delivery Confirmation

Receive email confirmations with tracking IDs. Maintain records for accounting and business documentation.

Common Small Business Fax Use Cases

1. Invoices & Billing

Send invoices to customers and clients quickly and professionally. Many businesses still prefer or require fax transmission for billing documents. SendItFax makes it easy to send invoices without maintaining expensive fax equipment.

2. Purchase Orders & Vendor Orders

Transmit purchase orders to suppliers and vendors. Many suppliers still require fax orders, especially for traditional businesses. SendItFax ensures your orders are delivered reliably.

3. Contracts & Agreements

Send contracts, service agreements, and business documents to clients, partners, or vendors. Faxed signatures are legally binding in most jurisdictions, making fax an essential tool for contract execution.

4. Business Correspondence

Send official business correspondence, letters, and communications to customers, suppliers, or business partners. Professional fax transmission ensures your communications are received reliably.

5. Government Forms & Compliance

Submit government forms, permits, licenses, and compliance documentation. Many government agencies still require fax submission for business-related forms and applications.

6. Insurance & Financial Documents

Transmit insurance claims, financial documents, and banking paperwork. Banks and insurance companies often require fax transmission for business-related documents.

Detailed Step-by-Step Guide for Small Businesses

Step 1: Access SendItFax Website

Open your web browser and navigate to SendItFax.com. The service works on all modern browsers and devices:

Office computers and workstations
Business laptops for remote work
Smartphones (iPhone, Android) for urgent faxes on-the-go
Tablets for mobile business operations

No app download or software installation required. Access from anywhere with internet connection - perfect for small businesses with remote employees or multiple locations.

Step 2: Fill in Sender Information

In the "Sender Information" section, provide your business details:

Name (Required): Your full name or the name of the person sending the fax (e.g., "John Smith" or "Sarah Johnson, Manager").
Company (Optional): Your business name, company name, or organization name. This appears on the cover page and helps recipients identify your business.
Email (Required): Your business email address where you'll receive fax status updates and delivery confirmations. Important for maintaining business records.
Phone Number (Required): Your business phone number or contact number. This appears on the cover page and allows recipients to call you if needed.

Business Tip: Use your business email address for professional appearance and to ensure delivery confirmations go to the right inbox. SendItFax respects your privacy and never sells your data. See our Privacy Policy for details.

Step 3: Enter Receiver Information

In the "Receiver Information" section, provide the recipient's details:

Name (Required): The recipient's name, department, or attention line (e.g., "John Smith" or "Attention: Accounts Payable Department").
Company (Optional): The recipient's company, organization, or business name (e.g., "ABC Corporation" or "XYZ Suppliers").
Fax Number (Required): The destination fax number. SendItFax supports:
- All US area codes (including toll-free numbers: 800, 888, 877, 866, 855, 844, 833)
- All Canadian area codes
- Standard 10-digit format: (XXX) XXX-XXXX

Pro Tip: Always verify fax numbers before sending business documents. Double-check with the recipient (customer, vendor, etc.) to ensure accurate delivery. A single wrong digit could result in lost business communications or delayed payments.

Step 4: Upload Business Documents

SendItFax supports multiple file formats commonly used in business:

Supported File Types:

PDF files (.pdf) - Most common format for business documents, invoices, and contracts
Microsoft Word (.doc, .docx) - For letters, agreements, and business correspondence
Image files (.jpg, .png) - For scanned documents or photos

File Requirements:

Free Plan: Maximum 3 pages total (across all files)
Paid Plan ($1.99): Maximum 25 pages total - ideal for comprehensive business documents
File Size: Up to 25 MB per document
Multiple Files: You can attach multiple files, but attach them all at once

To upload files, click the "Attach Files" button and select your business documents. You can upload from:

Business document management systems (export as PDF first)
Office computers and document scanners
Accounting software (export invoices as PDF)
Mobile devices (take photos of documents if needed)

Step 5: Add Cover Page Text (Optional)

SendItFax automatically generates a professional cover page for your fax. You can optionally add custom text (up to 500 characters) that will appear on the cover page. This is useful for:

Brief messages or instructions
Invoice numbers or order references
Urgency notes
Department or attention line
Additional context for the recipient

If you're sending with the paid plan ($1.99), you have the option to completely remove the cover page by checking the "Remove Cover Page" box - useful for formal business documents.

Step 6: Complete CAPTCHA Verification

To prevent spam and abuse, SendItFax uses Google reCAPTCHA verification. Simply check the "I'm not a robot" box. This takes just a few seconds and helps maintain service quality.

Step 7: Send Your Business Fax

Review all information carefully, then choose your sending option:

FREE FAX

• Free! (Not a "free trial")
• No credit card required
• SendItFax branding on cover
• Maximum 3 pages + Cover
• Max 5 free faxes per day
• Perfect for brief invoices or single-page documents

Click: "SEND FREE FAX NOW"

PRIORITY FAX - $1.99

• No account, no subscription
• $1.99 per fax (Stripe payment)
• Max 25 pages + optional cover
• Priority delivery vs. free faxes
• No SendItFax branding
• Ideal for comprehensive contracts and business documents

Click: "SEND $1.99 FAX NOW"

Step 8: Track Your Fax Status

After clicking send, SendItFax will:

Validate all information and files
Generate a unique tracking ID
Queue your fax for transmission
Send you an email with the tracking ID and initial status
Transmit your fax to the recipient's fax machine
Send you a delivery confirmation email

You can track your fax status at any time by visiting the status page and entering your tracking ID. Save tracking IDs and delivery confirmations for your business records - they're important for accounting, documentation, and proof of transmission.

Business Benefits & Cost Savings

SendItFax provides significant cost savings and benefits for small businesses:

Cost Savings:

No Equipment Costs: Eliminate the need for expensive fax machines ($200-$500+)
No Phone Line Fees: No dedicated fax line required ($30-$50/month savings)
No Maintenance: No paper, toner, or repair costs
Free Option Available: Send up to 5 faxes per day completely free
Pay-Per-Use: Only pay $1.99 when you need priority delivery or more pages

Business Benefits:

Professional Appearance: Professional cover pages and reliable delivery
Flexibility: Send from office, home, or on-the-go
Documentation: Email confirmations provide records for accounting
Scalability: No limits on number of users or locations
Reliability: Direct transmission ensures documents are received

Tips for Small Business Success

✓ Verify Recipient Fax Numbers

Always confirm fax numbers with recipients before sending business documents. A single wrong digit could result in lost communications or delayed payments.

✓ Save All Tracking IDs

Keep records of all fax transmissions including tracking IDs and delivery confirmations for accounting and business documentation.

✓ Use Business Email Address

Use your business email address for professional appearance and to ensure delivery confirmations go to the right inbox for record-keeping.

✓ Check Email for Confirmations

SendItFax sends status updates to your email. Check your inbox (and spam folder) for delivery confirmations and save them to business records.

✓ Use Priority for Urgent Documents

For time-sensitive business documents (urgent invoices, time-sensitive contracts), consider the $1.99 priority option for faster delivery.

✓ Double-Check All Information

Verify all recipient information, invoice numbers, and document contents before sending. Business documents require accuracy.

Troubleshooting Common Issues

Fax Not Sending?

Verify the fax number is correct and valid
Ensure files are in supported format (PDF, DOC, DOCX)
Check that total pages don't exceed limits (3 for free, 25 for paid)
Complete the CAPTCHA verification
Check your internet connection
Some business fax systems may have security filters - contact the recipient if needed

Didn't Receive Email Confirmation?

Check your spam/junk folder - business email filters may be strict
Verify you entered the correct email address
Wait a few minutes - emails can be delayed
Add senditfax.com to your email whitelist
Check with your IT department if emails are being blocked

Fax Delivery Failed?

Recipient's fax machine may be off, out of paper, or busy
Business fax systems may be temporarily unavailable
Number may be disconnected or changed
Some business fax machines have security settings that block certain transmissions
Contact the recipient to verify the fax number and machine status

Frequently Asked Questions for Small Businesses

Do I need to create an account?

No! SendItFax requires no account creation or registration. This allows immediate use and reduces administrative overhead - perfect for busy small business owners.

Is it really free for businesses?

Yes! Send up to 5 faxes per day (3 pages each) completely free. No credit card, no trials, no hidden fees. Perfect for small businesses with occasional faxing needs.

Can multiple employees use it?

Yes! Since no account is required, multiple employees can use SendItFax from their own devices. Each person gets 5 free faxes per day from their own device.

How long does business fax delivery take?

Free faxes: typically 5-15 minutes. Priority faxes ($1.99): typically 2-5 minutes. Delivery times may vary based on recipient fax machine availability.

Can I send to customers and vendors?

Yes! SendItFax supports all US and Canadian fax numbers, including customers, vendors, suppliers, and business partners.

What if my business fax fails?

You'll receive an email notification with the failure reason. Common causes are busy lines or recipient machine issues. You can resend for free. Always verify the fax number before resending.

For more questions, visit our comprehensive FAQ page.

Why Small Businesses Still Rely on Faxing

Despite advances in digital communication, faxing remains essential for small business operations:

Vendor Requirements: Many suppliers and vendors still require fax orders
Legal Validity: Faxed signatures are legally binding in most jurisdictions
Government Requirements: Many government agencies still require fax submission for business forms
Universal Acceptance: All businesses, customers, and partners have fax machines
Proof of Delivery: Delivery confirmations provide documentation for business records
Reliability: Direct transmission provides confirmation that email doesn't always guarantee
Cost-Effective: No equipment or phone line costs with SendItFax

Ready to Send Business Faxes Securely?

Join thousands of small businesses who trust SendItFax for cost-effective, reliable business document transmission. No registration, no credit card, no hassle!

Send Free Business Fax Now - It Takes 2 Minutes! →