How to Send Fax Online for Doctors & Healthcare Professionals

Secure, HIPAA-compliant faxing for medical professionals - No account, no fax machine, completely free!

SendItFax provides healthcare providers with a fast, secure way to transmit medical records, prescriptions, lab results, and patient documents. This comprehensive guide shows doctors, nurses, and medical staff exactly how to send faxes online from any device.

Quick Start: Send Medical Faxes in 5 Steps

Go to SendItFax.com - No registration or download required
Fill in sender information - Your name, practice name, email, and phone number
Enter recipient details - Hospital, pharmacy, or healthcare provider name and fax number
Upload medical documents - Patient records, prescriptions, lab results (PDF, DOC, DOCX - up to 3 pages free)
Click "Send Free Fax Now" - Your medical fax will be delivered within minutes!

Start Sending Medical Faxes Now →

Why Healthcare Professionals Choose SendItFax

SendItFax is trusted by doctors, nurses, medical practices, and healthcare facilities across the United States and Canada. Unlike traditional fax machines that require expensive equipment and dedicated phone lines, SendItFax operates entirely through your web browser - making it accessible from any device, anywhere, at any time.

Key Benefits for Healthcare Providers

✓ HIPAA-Compliant Transmission

Secure document transmission that meets healthcare privacy requirements. Direct fax-to-fax delivery without storing documents on servers.

✓ No Registration Required

Start sending immediately without account creation, passwords, or email verification. Perfect for busy medical professionals.

✓ Completely Free

Send up to 5 faxes per day (3 pages each) completely free. No credit card, no trials, no hidden fees.

✓ Fast Delivery

Most medical faxes are delivered within 5-15 minutes with email confirmation. Priority option available for urgent cases.

✓ Works on Any Device

Send from desktop computers, laptops, smartphones, or tablets. Access from hospital, clinic, or home office.

✓ Delivery Confirmation

Receive email confirmations with tracking IDs. Maintain records for compliance and audit purposes.

Common Medical Fax Use Cases

1. Patient Records & Medical History

Transmit patient medical records, history, and documentation between healthcare providers. SendItFax ensures secure delivery to hospitals, specialists, and other medical facilities while maintaining patient privacy.

2. Prescriptions & Medication Orders

Send prescription orders to pharmacies quickly and securely. Many pharmacies still require fax transmission for controlled substances and certain medications. SendItFax delivers these critical documents reliably.

3. Lab Results & Test Reports

Transmit laboratory results, diagnostic test reports, and imaging reports to referring physicians, specialists, or patient care coordinators. Fast delivery ensures timely patient care decisions.

4. Referral Letters & Consultations

Send referral letters to specialists, consultation requests, and follow-up documentation. Maintain continuity of care by quickly sharing patient information between providers.

5. Insurance & Billing Documents

Transmit insurance pre-authorizations, claim forms, and billing documentation to insurance companies and billing departments. Many insurance providers still require fax submission.

6. Hospital Admissions & Discharge

Send admission documentation, discharge summaries, and transfer records between hospitals, nursing homes, and care facilities. Critical for patient care coordination.

Detailed Step-by-Step Guide for Healthcare Providers

Step 1: Access SendItFax Website

Open your web browser and navigate to SendItFax.com. The service works on all modern browsers and devices:

Hospital computers and workstations
Clinic laptops and tablets
Personal smartphones (iPhone, Android) for on-the-go faxing
Home office computers for after-hours documentation

No app download or software installation required. Access from anywhere with internet connection - perfect for telemedicine and remote healthcare delivery.

Step 2: Fill in Sender Information

In the "Sender Information" section, provide your professional details:

Name (Required): Your full name or medical professional designation (e.g., "Dr. John Smith" or "Dr. Jane Doe, MD").
Company (Optional): Your medical practice name, hospital department, or healthcare facility name.
Email (Required): Your professional email address where you'll receive fax status updates and delivery confirmations. Important for maintaining records.
Phone Number (Required): Your contact phone number, typically your office or clinic number.

Privacy Note: SendItFax respects patient privacy and HIPAA requirements. We use your information only for fax transmission and delivery notifications. We never sell your data or spam you with marketing emails. See our Privacy Policy for details.

Step 3: Enter Receiver Information

In the "Receiver Information" section, provide the recipient's details:

Name (Required): The recipient's name, department, or attention line (e.g., "Dr. Sarah Johnson" or "Attention: Cardiology Department").
Company (Optional): The recipient's hospital, clinic, pharmacy, or healthcare facility name.
Fax Number (Required): The destination fax number. SendItFax supports:
- All US area codes (including toll-free numbers)
- All Canadian area codes
- Standard 10-digit format: (XXX) XXX-XXXX

Pro Tip: Always verify fax numbers before sending medical documents. Double-check with the recipient facility to ensure accurate delivery. SendItFax validates that numbers are legitimate fax lines.

Step 4: Upload Medical Documents

SendItFax supports multiple file formats commonly used in healthcare:

Supported File Types:

PDF files (.pdf) - Most common format for medical records and reports
Microsoft Word (.doc, .docx) - For referral letters and documentation
Image files (.jpg, .png) - For scanned documents or photos

File Requirements:

Free Plan: Maximum 3 pages total (across all files)
Paid Plan ($1.99): Maximum 25 pages total - ideal for comprehensive medical records
File Size: Up to 25 MB per document
Multiple Files: You can attach multiple files, but attach them all at once

To upload files, click the "Attach Files" button and select your medical documents. You can upload from:

Electronic Health Records (EHR) systems (export as PDF first)
Hospital or clinic computers
Scanned documents from physical files
Mobile devices (take photos of documents if needed)

Step 5: Add Cover Page Text (Optional)

SendItFax automatically generates a professional cover page. You can optionally add custom text (up to 500 characters) for:

Patient name or case number (without full PHI for privacy)
Urgency level (e.g., "URGENT - STAT Results")
Department or attention line
Brief instructions or context

HIPAA Reminder: Be cautious when adding cover page text. Avoid including full Protected Health Information (PHI) unless necessary. The cover page is visible to anyone who receives the fax.

Step 6: Complete CAPTCHA Verification

To prevent spam and abuse, SendItFax uses Google reCAPTCHA verification. Simply check the "I'm not a robot" box. This takes just a few seconds and helps maintain service quality.

Step 7: Send Your Medical Fax

Review all information carefully, then choose your sending option:

FREE FAX

• Free! (Not a "free trial")
• No credit card required
• SendItFax branding on cover
• Maximum 3 pages + Cover
• Max 5 free faxes per day
• Perfect for single-page prescriptions or brief records

Click: "SEND FREE FAX NOW"

PRIORITY FAX - $1.99

• No account, no subscription
• $1.99 per fax (Stripe payment)
• Max 25 pages + optional cover
• Priority delivery vs. free faxes
• No SendItFax branding
• Ideal for comprehensive medical records

Click: "SEND $1.99 FAX NOW"

Step 8: Track Your Fax Status

After clicking send, SendItFax will:

Validate all information and files
Generate a unique tracking ID
Queue your fax for transmission
Send you an email with the tracking ID and initial status
Transmit your fax to the recipient's fax machine
Send you a delivery confirmation email

You can track your fax status at any time by visiting the status page and entering your tracking ID. Save tracking IDs for your records - they're important for HIPAA compliance and audit trails.

HIPAA Compliance & Security

Healthcare providers must ensure HIPAA compliance when transmitting Protected Health Information (PHI). Here's how SendItFax supports your compliance needs:

Security Features:

Direct Transmission: Documents are transmitted directly from our servers to the recipient's fax machine without long-term storage
No Account Required: Reduces risk of unauthorized access - no stored passwords or account credentials
Email Confirmations: Delivery confirmations provide audit trail documentation
Tracking IDs: Unique identifiers for each transmission for record-keeping

Important: While SendItFax provides secure transmission, healthcare providers are responsible for ensuring overall HIPAA compliance, including Business Associate Agreements (BAAs) if required by your organization. Consult with your compliance officer or legal team regarding your specific requirements.

Tips for Healthcare Professionals

✓ Verify Recipient Fax Numbers

Always confirm fax numbers with recipients before sending medical documents. A single wrong digit could result in a HIPAA breach.

✓ Use Clear, Readable Documents

Ensure medical records are clear and legible. Poor quality scans can lead to miscommunication and patient safety issues.

✓ Save Tracking IDs

Keep records of all fax transmissions including tracking IDs and delivery confirmations for compliance audits.

✓ Check Email for Confirmations

SendItFax sends status updates to your email. Check your inbox (and spam folder) for delivery confirmations.

✓ Use Priority for Urgent Cases

For time-sensitive medical documents (STAT results, emergency referrals), consider the $1.99 priority option for faster delivery.

✓ Double-Check Patient Information

Verify all patient identifiers and information before sending. Ensure you're sending to the correct recipient.

Troubleshooting Common Issues

Fax Not Sending?

Verify the fax number is correct and valid
Ensure files are in supported format (PDF, DOC, DOCX)
Check that total pages don't exceed limits (3 for free, 25 for paid)
Complete the CAPTCHA verification
Check your internet connection
Some hospital fax systems may have security filters - contact IT if needed

Didn't Receive Email Confirmation?

Check your spam/junk folder - hospital email filters may be strict
Verify you entered the correct email address
Wait a few minutes - emails can be delayed
Add senditfax.com to your email whitelist
Check with your IT department if emails are being blocked

Fax Delivery Failed?

Recipient's fax machine may be off, out of paper, or busy
Hospital fax systems may be temporarily unavailable
Number may be disconnected or changed
Some medical facility fax machines have security settings that block certain transmissions
Contact the recipient to verify the fax number and machine status

Frequently Asked Questions for Healthcare Providers

Is SendItFax HIPAA compliant?

SendItFax provides secure, direct fax-to-fax transmission without storing documents long-term. However, healthcare providers should consult with their compliance officers or legal teams to determine if a Business Associate Agreement (BAA) is required for their specific use case.

Do I need to create an account?

No! SendItFax requires no account creation or registration. This reduces security risks and allows immediate use - perfect for busy healthcare professionals.

Can I send patient records securely?

Yes. SendItFax transmits documents directly to recipient fax machines without long-term storage. However, always verify recipient fax numbers and follow your organization's HIPAA policies.

How long does medical fax delivery take?

Free faxes: typically 5-15 minutes. Priority faxes ($1.99): typically 2-5 minutes. Delivery times may vary based on recipient fax machine availability.

Can I send to pharmacies and hospitals?

Yes! SendItFax supports all US and Canadian fax numbers, including hospitals, pharmacies, clinics, and other healthcare facilities.

What if my medical fax fails?

You'll receive an email notification with the failure reason. Common causes are busy lines or recipient machine issues. You can resend for free. Always verify the fax number before resending.

For more questions, visit our comprehensive FAQ page.

Why Healthcare Still Relies on Faxing

Despite advances in digital communication, faxing remains the preferred method for healthcare document transmission:

HIPAA Compliance: Faxing is widely accepted as a secure method for transmitting PHI
Universal Acceptance: All hospitals, pharmacies, and medical facilities have fax machines
Legal Validity: Faxed medical documents and signatures are legally binding
Reliability: Direct transmission provides confirmation that email doesn't always guarantee
No Software Required: Recipients don't need special software or accounts to receive faxes
Audit Trail: Delivery confirmations provide documentation for compliance

Ready to Send Medical Faxes Securely?

Join thousands of healthcare professionals who trust SendItFax for secure, reliable medical document transmission. No registration, no credit card, no hassle!

Send Free Medical Fax Now - It Takes 2 Minutes! →